Quick Setup

01

Create your project

Click the Picoprod logo at the top left of the sidebar → + New project. Give it your production name. You can have multiple projects running in parallel.

→ Top left sidebar → + New project

02

Build your team

Go to Team (sidebar) → + Member. Enter first name, role and pick a distinctive color. The color shows up on the Gantt and tasks.

→ Team → + Member

💡 Add yourself first — you'll be able to log in and filter your personal dashboard.

03

Create sequences & shots

Go to Shots → + Sequence to create a group (e.g. 01_intro), then + Shot to add your takes. The ID forms automatically: 01_intro_010.

→ Shots → + Sequence → + Shot

💡 Number by multiples of 10 (010, 020…) so you can insert forgotten shots without renumbering everything.

04

Add your assets

Go to Assets → + Asset. Set a name, type (Character, Set, Effect…) and emoji. Add a reference image via a Google Drive or Dropbox URL ⭐ Pro.

→ Assets → + Asset

05

Create a task

Go to Tasks → + Task. Set the name, assign an artist, choose departments, and set start/end dates. Link the task to a shot or asset.

→ Tasks → + Task

💡 Use Pipeline templates to generate all tasks for a sequence in a single click.

06

Apply a pipeline template

Go to Templates → create your standard pipeline (Modelling → Rigging → Animation…). Then from a shot or asset, click Apply to generate all tasks in one click.

→ Templates → Create → Apply

07

Log in as an artist

At the top right of the interface, click the identity selector and choose your first name. Your dashboard then shows only your tasks, submitted versions and received messages.

→ Global bar → Name selector

08

Save your work

Picoprod runs 100% locally. Click Backup in the global bar to download a .txt file containing all your projects. Do this regularly!

→ Global bar → Backup

💡 Share this file with a colleague — they can import it via the Import button to work on the same project.

09

Set up your budget ⭐ Pro

Go to Budget (sidebar) → set your total envelope → add daily or hourly rates per artist or department. Planned and actual costs are calculated automatically from your task hours.

→ Budget → Total Budget → + Artist / + Dept

💡 Budget data is stored separately from the project. Use the Backup button in the Budget section to save it independently.